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Beyond the Game: Ensuring a Safe, Secure, and Fun Esports Event

Esports events have become increasingly popular over the years, attracting players and audiences from all around the world. Planning an esports event, however, is not a simple feat. There are many factors that must be taken into consideration to ensure that the event runs smoothly and successfully. In this article, we will explore some of the key things to consider when planning an esports event.

Game publisher

The role of the game publisher is paramount in the world of esports. Game publishers are the creators of the game you might want to compete in, and have the final and ultimate say on how their games are used in esports. They invest significant resources into the development and promotion of their games and are at risk if an event is run poorly. When planning an esports event, it is a non-negotiable step to understand the game publisher’s rules and guidelines regarding the use of their game. This includes obtaining any necessary permissions and licenses, as well as ensuring that the event adheres to the game’s rules and regulations.

Player experience

Players come to compete and showcase their skills, and it is important to provide them with a high-quality and enjoyable experience. On the surface, some might think this is providing top-of-the-line equipment, such as gaming keyboards and mice, while this is awesome to elevate the experience, the most important factors are ensuring that the playing environment is comfortable and free of distractions as well as providing players with a clear and concise schedule and ruleset. A solid structure and good communication can help to reduce anxiety and ensure that the event runs smoothly. It is also recommended that event organizers implement a code of conduct to ensure fair and respectful play, if you don’t have one we encourage you adopt the NZ Esports Code of Conduct for your event.

Safety and security

Esports events are no exception when it comes to safety and security. Ensuring that the venue is secure, as well as that health and safety and emergency procedures are in place, can help to prevent accidents and injuries. Furthermore, taking precautions against cyber threats such as hacking and cheating is critical to maintaining a fair and competitive environment. Event organisers should also consider implementing a health and safety plan or training their staff using the free NZ Esports Child Safeguarding course.


Privacy goes hand-in-hand with safety, but is sometimes overlooked in esports, especially online play. Players and attendees may be required to provide personal information, such as their name and contact details, and it is important to ensure that this information is kept secure and confidential. If the event organizer does not have a privacy policy, NZ Esports has had one drafted by some of New Zealand’s most reputable legal professionals for you to use ( You can also use free government tools such as the privacy statement generator to create your own.

Event promotion and marketing

Without promoting and marketing, even the best prepared event won’t attract any players! For a New Zealand focused esports event, joining relevant Discord and Facebook groups, spreading the word through social media, and even more traditional advertising methods will go a long way to getting gamers engaged in your event. One of the most effective ways to start is to list your event with NZ Esports to have it sent out directly to thousands of kiwi gamers

To summarise, organising an esports event requires careful thought and attention to detail. Understanding the game publisher’s role, ensuring a high-quality player experience, prioritising safety and security, protecting privacy, and effectively promoting the event are all important factors to consider when planning an esports event. By taking these factors into consideration, event organisers can help to ensure that the event is a success and that everyone involved has a good time.


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